Kahului Civic Center Mixed-Use Complex RFP - HHFDC

INTRODUCTION

ALOHA!

Welcome to Hawaii Housing Finance and Development Corporation's (HHFDC) website for the Kahului Civic Center Mixed-Use Complex Request for Proposals (RFP)

Request for Proposals (RFP) No. DEV-23-001

KAHULUI CIVIC CENTER MIXED-USE COMPLEX

MIXED-USE PROJECT - MULTI-FAMILY HOUSING COMPONENT

The HAWAII HOUSING FINANCE AND DEVELOPMENT CORPORATION (HHFDC) is requesting proposals from persons or firms who meet the qualifications described herein to enter into a real estate development agreement for master planning of the mixed-use project site and the leasehold development of the housing component at 153 West Kaahumanu Avenue, Kahului, Maui, Hawaii, identified as Tax Map Key (2) 3-7-004: 003 (por.). The project site has been designated for development of a mixed-use project consisting of multi-family affordable rental housing, office space/civic center, parking, new Maui bus hub, and other incidental uses. The new Maui bus hub is nearing completion of construction by the County of Maui at the southeastern corner of the parcel. The Selected Offeror shall be responsible for preparing a comprehensive master plan for the mixed-use project, subdivision and/or creation of condominium units for the specified uses, and the leasehold development of the multi-family housing component.

Copies of the RFP shall be made available as follows, beginning March 28, 2023.

1. Electronic copy on the HHFDC website. A copy of the RFP documents can be reviewed and downloaded online at no cost.  Click on this link  to view or download the RFP PDF, and also refer to the "Additional Documents" section below for additional documents to download. Any Offeror who downloads the solicitation documents online is advised to register by e-mail with the RFP Contact. To register, please email the RFP Contact below and provide the following information:

Company Name, Mailing Address, Contact Person Name, Email, Phone Number.

If an Offeror does not register with the RFP Contact, Offeror will not be sent notification of the Pro-Proposal Conference details, or any changes or addenda to the RFP. Such changes or addenda, however, will be posted on this website.

To complete registration, an Offeror must also submit a "Notice of Intent to Offer" letter ( Attachment 1 ) together with a corporate resolution or "authorization to sign" no later than May 10, 2023, at 4:00 pm HST. (To clarify, submission of a Notice of Intent to Offer is not required in order to receive notice of the Pre-Proposal Conference. After the Notice of Intent to Offer deadline, only those Offerors who have completed registration will receive updates to the RFP.) Submittal of a Notice of Intent to Offer and corporate resolution or "authorization to sign" by the deadline is required in order to submit a proposal.

2. Hard copy by U.S. Postal Service first class mail, FedEx, or equivalent. Notify the RFP Contact to arrange mailing of the solicitation documents. HHFDC must receive a carrier account number or documents will be mailed via USPS First Class Mail. A non-refundable fee of $500 per copy will be assessed for administrative and printing costs. The fee shall be in the form of a cashier's or certified check made payable to the "Hawaii Housing Finance and Development Corporation."

A remote Pre-Proposal Conference will be held on April 19, 2023, at 10:00 a.m., HST. Details on how to access the conference will be provided only to Offerors that have registered with HHFDC's RFP Contact.

Statements made by HHFDC representatives at the Pre-Proposal Conference, or otherwise during the solicitation process, shall not be binding on HHFDC unless confirmed by written addendum. Direct all questions regarding the RFP, in writing via email, to the RFP Contact, Stan S. Fujimoto, Project Manager, HHFDC, Email: stanley.s.fujimoto@hawaii.gov. The deadline for questions is June 14, 2023 at 4:00 p.m., HST.

 Please click here  to review and/or download a PDF of the RFP.

The following Attachments are Word and Excel files that are referenced in the RFP as Attachments.

•  Attachment 1 - Notice of Intent to Offer Form 
•  Attachment 2 - Offer Form 
•  Attachment 3 - Project Cost Breakdown Worksheet 
•  Attachment 4 - Development Cashflow Worksheet 
•  Attachment 5 - Pro forma 
•  Attachment 6 - Development Agreement Form 
•  Attachment 7 - Ground Lease Form 

The following additional documents are referenced in the RFP as Appendices.

•  Appendix 1a - Kahului Civic Center Mixed-Use Complex, Final Environmental Assessment/Finding of No Significant Impact - May 2022 Part I 
•  Appendix 1b - Kahului Civic Center Mixed-Use Complex, Final Environmental Assessment/Finding of No Significant Impact - May 2022 Part II 
•  Appendix 1c - Kahului Civic Center Mixed-Use Complex, Final Environmental Assessment/Finding of No Significant Impact - May 2022 Part III 
•  Appendix 2 - Preliminary Title Report - December 20, 2017 
•  Appendix 3 - Executive Order No. 4590 - July 29, 2019 
•  Appendix 4 - Topographic Survey Map - June 3, 2019 
•  Appendix 5 - Revocable Right of Entry to DOE - January 15, 2020 
•  Appendix 6 - Geotechnical investigation, Kahului Lani, Phases 1 and 2 (Adjacent Lot) - January 3, 2018 
•  Appendix 7 - Vevau Street Improvements Construction Drawings - August 2021 
•  Appendix 8 - Transit Hub Construction Drawings - August 28, 2020 
•  Appendix 9 - Geotechnical Engineering Exploration, Central Maui Transit Hub - July 19, 2019 
•  Appendix 10 - Final Drainage Report - Transit Hub - May 7, 2020 
•  Appendix 11 - County of Maui Department of Housing and Human Concerns letter dated May 25, 2022 
•  Appendix 12 - Sheet C006, Vevau Street Improvements, August 2021 
•  Appendix 13 - MECO Drawing No. 2-1-1156 - April 14, 2022 
•  Appendix 14 - HHFDC For Action dated September 8, 2022 
•  Appendix 15 - HHFDC For Action dated November 18, 2021 
•  Appendix 16 - Maui County Cultural Resources Commission consultation recommendations to the proposed Project described in the FEA dated December 16, 2022 adopted at its meeting on December 1, 2022 
•  Appendix 17 - HHFDC letter to the County of Maui dated January 6, 2023 offering the existing Administration Building to the County for relocation of the site 

A remote Pre-Proposal Conference will be held on April 19, at 10:00 a.m., HST. Interested parties are invited to attend; however, attendance at the Pre-Proposal Conference is not mandatory.

Details on how to access the conference will be provided to Offerors that have registered with HHFDC's RFP Contact, Stan S. Fujimoto, Project Manager, HHFDC, Email: stanley.s.fujimoto@hawaii.gov. To register, please email the RFP Contact and provide the following information: Company Name, Mailing Address, Contact Person Name, Email, and Phone Number.

Offerors that do not register with the RFP Contact will not be sent notification of the Pre-Proposal Conference details, or any changes or addenda to the RFP. Such changes or addenda, however, will be posted here under the "Addenda" tab.

To complete registration, an offeror must also submit a "Notice of Intent to Offer" letter ( Attachment 1 ) together with a corporate resolution or "authorization to sign" no later than May 10, 2023, at 4:00 p.m. HST. (To clarify, submission of a Notice of Intent to Offer is not required in order to receive notice of the Pre-Proposal Conference. After the deadline, only those Offerors who have completed registration will receive updates to the RFP.) Submittal of a Notice of Intent to Offer letter and corporate resolution or "authorization to sign" by the deadline is required in order to submit a proposal.

Statements made by HHFDC representatives at the Pre-Proposal Conference, or otherwise during the solicitation process, shall not be binding on HHFDC unless confirmed by written addendum. Direct all questions regarding the RFP, in writing, to the RFP Contact. The deadline for questions is June 14, 2023 at 4:00 p.m., HST.

NOTE: Selection Schedule Summary is subject to amendment. HHFDC reserves the right to deviate from this timeline.

1. RFP Advertised and Issued: March 28, 2023.

2. Remote Pre-Proposal Conference: April 19, 2023, 10:00 a.m. HST. See previous section for details of the Pre-Proposal Conference.

3. Deadline for Notice of Intent to Offer: May 10, 2023, 4:00 p.m. HST. Interested Offerors shall submit a mandatory "Notice of Intent to Offer" form (Attachment 1) together with a corporate resolution or "authorization to sign."

4. Deadline for Receipt of RFP Questions: June 14, 2023, 4:00 p.m. HST. Questions must be made in writing via email to the RFP Contact, Stan S. Fujimoto, Project Manager, HHFDC, Email: stanley.s.fujimoto@hawaii.gov. Responses will be prepared as addenda and emailed to the registered Offerors and posted here under the "Addenda" tab.

5. Proposals Due: July 26, 2023, 4:00 p.m. HST. Refer to the RFP for submission requirements.

6. Discussions with Priority Listed Offerors (if needed): Date to be determined.

7. Best and Final Offers Due (if needed): Date to be determined.

8. RFP Interviews (if needed): Date to be determined.

9. Determine Selected Offeror: Date to be determined. Note, this date is the date of the proposed HHFDC Board meeting at which time the selection of the developer will be considered by the HHFDC Board of Directors and is subject to change by HHFDC at its sole discretion.

Addenda will be posted in this section.

•  Interim Executive Director and Summary of Pre-Proposal Conference 

•  Questions and Answers