Working with Groups in ArcGIS Online

1.) Go to the Groups Tab. This is where you can create new groups but also find any groups you are a part of.

2.) Click on Create Group in the top left corner.

1) Give the group a good name and summary. (Note, this screen shot is for a different classes group example. Use info from your course)

2) Include any tags to help you search for your project later or organize your content.

3) Upload an image, if you wish (not necessary but can help quickly find a group).

Use the same selections as the screenshot to the right when creating the group.

This is the most important section.

Make SURE to turn on the radio button for "Shared Update". This is how you make the content within the group editable by all members.

IF YOU MISS TURNING THIS ON, you can NOT edit it after the group is made. You would need to create a brand new group with this option selected if you made this mistake.

Press Save.

Once you finish creating the group, you will be directed to the Group Overview page.

This is where you access any content shared with the group, invite members to the group, and add content to the group.

Currently, you are the only member in the Group and there are no items shared with the group. Let's start by inviting your group members.

Once the group is created, you can now add people to the group.

IMPORTANT: You can only add group members who have ALREADY signed into ArcGIS Online at least one time (so there is an account in their name). If you can not find a person, they likely have never logged in before and will need to do that first.

1) Click on Invite Members.

Since we use our Tufts Usernames (UTLNs) to log in, you might need to search by a users UTLN to find them if you can not find their name.

1) First, try searching for a team members name. If it does not show up, search for them by their ULTN (i.e. cmekle01).

2.) Click the check mark to select the user and press Add members to group.

Note: You can add people at once by checking them and then searching for the next person and checking them. In the green box, it will tell you how many members are currently selected.

3.) Repeat this process until all members are added to the group.

When you are done adding content, you will land back on the Content group page.

You should now see the Web Map and/or StoryMap listed in Content and on the Overview page.

The owner of the content will be listed under the item, which is helpful if you forget who the "owner" is.

If no StoryMap has been started, the appointed StoryMap owner will start a blank map and add it to the group.

1. To do so, the StoryMap owner should go to  https://storymaps.arcgis.com/ 
2. Log in using the same method - you will now see all the StoryMaps you have ever made (if any).
3. Click on New Story --> Start from Scratch.

You will land on a blank StoryMap.

I recommend giving it a name, so it is easy to find and identify (but it's not totally necessary).

Notice this is a Draft and will remain a draft until the OWNER publishes it when complete. Right now, only the owner can see the Storymap since it has not been shared with the group yet.

Notice how it also saved automatically and will continue to do so.

If no Web Map has been started, the appointed Web Map owner will start a blank map and add it to the group.

1. To do so, the Web Map owner should go to  https://www.arcgis.com/index.html 
2. Log in using the same method - you will land on your personal overview page.
3. Click on Map --> to open an untitled map.

You will land on an Untitled Web Map.

From the left menu, click on Save and Open, then Save as, and give it a name.

You can use this process to create a New Map or Open an existing map from the same Save and Open menu.

Remember that the map viewer does not save automatically. Be sure to regularly go to Save and Open > Save to save your progress.

Right now, only the owner can see the Web Map since it has not yet been shared with the group.

Now that a Web Map and/or StoryMap exists, you will share it with the group so all the team members can access and edit it.

1. Go to ArcGIS Online and log in if needed.
2. Go to the Groups tab, find your team's group, and click on it.
3. In the Groups Overview, click on Content.
4. Click Add Items to Group
5. Search for your Web Map and/or StoryMap if needed, but if you don't have much content, it will show up quickly.
6. Check the Box for the content (Web Map and/or StoryMap) you want to add to the group.
7. Press Add Items.

When you are done adding content, you will land back on the Content group page.

You should now see the Web Map and/or StoryMap listed in Content and on the Overview page.

The owner of the content will be listed under the item, which is helpful if you forget who the "owner" is.

The StoryMap owner must be the one to publish the StoryMap.

Fill out the the publishing options.

Set the share level:

• If you keep it as Private, only you and your group can see the content.
• If you change it to organization, everyone in Tufts can view the live StoryMap (but can't edit it)
• If you change it to public, the link is not publicly available. to everyone.

You should also see that your StoryMap is shared with your group. This is another place to share the StoryMap with relevant groups.

Press Publish when done.

Group members can continue to edit the StoryMap after the StoryMap is published, but the edits won't be live until you re-publish the StoryMap. This allows you to work in the background of a live, published StoryMap with out the edits being implemented until you're ready.

You can see if there are edits made after it has been published, as you will see it says "unpublished edits".

When ready, the OWNER must re-publish the StoryMap for the edits to be live.

If you prematurely published your StoryMap and need to make a lot of edits, it's best to unpublish the StoryMap to continue editing it.

This is only best if you have a LOT of work to do, not small tweaks or edits later.